Grant and Contract Award Management

The Principal Investigator (PI) is responsible for monitoring the budget to ensure that proper documentation procedures are followed and that only authorized expenditures are charged to a sponsored project. Upon receipt of a notice of an award from the Office of Research Administration (ORA), it is the PI’s responsibility to work with their department administrator to manage funds responsibly.

eTRACS Change Requests

During the life cycle of grant a PI may need to make changes from the original plan and budget of the project. Many of these changes will be requested via eTRACS. These changes can include:
  • Pre-Spending Request
  • Budget Modification Budget Modification Forms should be requested from the Post-Award Manager or your Grants and Contracts Administrator
  • Subaward Initiation / Modification
  • No Cost Extension
  • P/I Admin Department Change
Helpful links:


The University provides many BIC reports for faculty and staff to use. Below are links to reports we think are helpful for grant management.

Helpful Links:

ORA Resources

The Office of Research Administration offers staff and faculty specific resources for grant management.

The Office of Research Administration supports ECU’s research enterprise though a broad range of services. Our staff helps researchers through every step of the proposal process, from providing guidance and oversight during development, to negotiating awards on behalf of the university, to fund utilization and risk management.